Getting Started
All the important stuff you need to know if you're new to the Institute or to the University. From email to the facilities and services you can take advantage of in the School, and don't forget the free stuff!
All students are provided with a free University email account. Please remember to set up your email account as important and sometimes urgent information will be emailed to you using this account. This is the only email address that University staff will use to contact you.
You can set up your account from: http://accounts.unimelb.edu.au/
Remember that if you don't set up your account, it's impossible for us to set up your access to School computing facilities!
If you prefer to use a different email account, please ensure you redirect emails from your University account. This can be set up to happen automatically and is very easy to do.
All of the Institute's postgrads are automatically subscribed to the Institute's postgraduate mailing list.
Facilities
Computing Facilities
The Postgraduate Room at the Asia Institute has been established specifically for the use of postgraduate students of the Institute, and in particular for its research postgraduate students. Coursework postgraduate students of the Institute and adjunct postgraduate students (eg: those undertaking subjects with the Institute) are welcome to use the facilities. However, due to security requirements the Postgraduate room will be open to these students from Monday to Friday, between 9am and 5pm only.
Adjunct postgraduate students wishing to use the room must identify themselves at Reception and leave their student card at Reception or with the Postgraduate Officer (room 223) while using the facilities.
Those who are not postgraduate students of the Institute or adjunct postgraduate students are not permitted to use these facilities and will be asked to leave.
Any student found to infringe the University's Computing Regulations (eg: logging on for someone else, giving out their password) will lose their privilege to use the Postgraduate Room.
The University's Computing Regulations are posted on the notice-board in the Postgraduate Room, or can be viewed online.
- No food or drink is allowed in the Postgraduate Room. Students should make use of the kitchen.
- No software is to be downloaded onto the computers.
- No files are to be stored on the computers, research students should make use of the server space provided. Coursework students should save their work onto a USB port or similar.
- Keep your valuables secure or with you at all times!
- Please make sure that all doors to the Postgraduate Room are locked if you are the last to leave, regardless of the time of day or night.
- In the interests of the environment, please re-use and recycle paper and shut down your computer at the end of the day.
Students experiencing difficulties with the computers or printer should contact Arts IT for assistance by emailing hotline@artsit.unimelb.edu.au or calling x40099.
Postgraduate Study Spaces - Asia Institute
In addition to the computer lab on the 2nd floor, there is a Postgraduate Student Study Area available only to the Institute's research students. There are 4 desks with computers available in this room.
As the number of spaces is limited, desks are allocated to research students in the last 4 months of their candidature. If available, spaces are provided on request for short periods (up to two months) during the year. Priority is given to students who:
- have recently returned from fieldwork
- are in the last year of candidature
- who do not currently occupy a Faculty postgraduate room or Graduate Centre carrel
- who are experiencing difficulty in accessing suitable alternative study space
Additional information about facilities and conditions of occupancy, and the application form can be found here.
Postgraduate Study Spaces - Arts Faculty
The Faculty has a limited number of postgraduate study spaces (dual-occupancy rooms) in the Old Quad building that are available for use by Masters by research and PhD candidates. Details are available on the Arts Faculty website.
Postgraduate Study Spaces - Graduate Centre
There are seventy carrel spaces at the Graduate Centre for postgraduate students, and these are managed jointly by UMPA and the School of Graduate Research. Find more details at the UMPA website.
Kitchen
The kitchen on Level 2 is available for staff and students to use. Please be aware that this is a shared facility and should be treated as such. This means washing and drying any cups etc you might use and wiping up any mess you make. Please also cover any food you put in the microwave and remember to clear your old food out of the fridge. The milk is intended for tea and coffee only, if you notice that it is running low, please ask for more at Reception. There is no-one appointed to clean the kitchen so please tidy up after yourselves!
Prayer Facilities
A non-denominational prayer room can be found on the 1st Floor of the Baillieu library.
The University of Melbourne Islamic Prayer Space is located at 158 Bouverie Street. This is a temporary prayer space for 2008 with limited wadu facilities. Planning is underway for the permanent facility, which will be ready later in 2008. Access to 158 Bouverie Street is via a swipe card system. There is also a small prayer space for five people in the Baillieu library.
Due to the large number of people who participate in Friday prayers, an alternative venue has been arranged at the East Stadium, the First Floor, Sports Centre Building. This venue can be used for prayers on Fridays from 12:45-2:15pm until Friday 12 December 2008.
Subsidies
Photocopying & Printing
The following photocopying and printing subsidies are provided to the Institute’s PhD, Masters, Honours and Postgraduate Diploma students:
- $50 photocopy card (or refill - $25 for part-time students) per year
- 1 ream of paper per semester
Photocopy cards can be used at all student photocopiers on campus. Photocopying facilities are available at the ERC, the Baillieu library and the Student Union.
All photocopying at the University is subject to the Copyright Regulations 1968. Severe penalties apply if the regulations are contravened.
A printer for postgraduate students is available in room 232 (Postgraduate Room). Beyond the quota provided, students must provide their own paper for printing.
Please see the Postgraduate Programs Officer regarding photocopying cards and reams of paper.
Inter-Library Loans
Requests for international and inter-library loans must be made online. For further information on this process, please refer to: http://www.lib.unimelb.edu.au/services/ill/university.html.
The cost of purchasing of theses may be covered by the Institute, however, requests must be endorsed by your supervisor, and signed off by the Executive Officer for authorisation of payment. Requests for payment to cover the purchase of theses should be submitted in writing to the Postgraduate Programs Officer and must be accompanied by confirmation from your supervisor that the purchase has been approved. Theses purchased through the library and paid for by the Institute will remain the property of the Institute.
Perks
Lockers
There is a bank of lockers in Room 233, available to full-time postgraduate and Honours students. Please see the Postgraduate Programs Officer if you wish to have a locker. You can either bring your own padlock or use those lockers with an existing key lock. Keys to the lockers may be obtained for a $10 deposit. Due to the limited number of lockers available, the 'first come, first served' principle will apply.
Mail Boxes
There are a number of pigeon holes (mail boxes) located in Room 233, available for messages and mail for full-time research postgraduate students. Please see the Postgraduate Officer if you wish to have a mail box. Due to the limited number of these being available, the 'first come, first serve' principle will apply.
After Hours Access
Full-time postgraduate research students may have after-hours access to the Postgraduate Room. A $10 deposit will be charged per key and per swipe card; the deposit will be refunded when the items are returned to the Institute at the end of the candidature. Please see the Postgraduate Programs Officer in the first instance, for issue of key/swipe card.
Security is contactable on 8344 6666 or ext. 46666 (internal dialling) if help is ever needed.
Dial-in Internet Access
Due to limited resources, the Institute will be subsidising dial-in access only for postgraduate research students, viz. Masters by Advanced Seminars, Masters by Research, and PhD students. Postgraduate research students wishing to obtain dial-in access should contact the Postgraduate Programs Officer in the first instance. They will be required to complete a Request for Computing Facilities form.
At the present charge rate of $0.60/hour, a quota of $100 per annum for full-time postgraduate research students and $50 per annum for part-time postgraduate research students will be provided by the School. Students exceeding the quota will need to make alternative arrangements with commercial Internet Service Providers.
All postgraduate students (other than research postgraduate students) needing Internet access will have to arrange for access through commercial Internet Service Providers.
Laptop Loans
The Faculty has Apple iBooks and Toshiba IBM compatible laptops for loan to postgraduate research students. Check out the details on the Arts website.
Environmental Health and Safety
Section 2.4.3: Student responsibility for Environment health and safety:
- Students are responsible for adopting safe work and study practices;
- must report all hazard and injuries to their supervisor or sports centre;
- must not wilfully place at risk the health or safety of any other person at the University;
- must not wilfully or recklessly interfere with or misuse anything provided in the interests of environment, health and safety or welfare at the University;
- students are also required to comply with all University and Institute rules and procedures which relate to environment, health and safety.